Accident incident reporting the university of edinburgh. Includes full instructions for correct completion and guidance notes on the data protection act. This accident report book should be used to monitor and control the. This information must then be stored in compliance with gdpr principles. Accident report book hse and gdpr compliant steroplast. Accident report forms should include consent for disclosure to a third party for you to inform representatives. Name of person who had the accident or injury, name of person filling in the form, details about the accident itself, any medical treatment. The new design allows for accidents to be recorded, while details of individuals.
Health and safety accident book accident rport book. You can buy an accident book which complies with the data protection act from the stationery office tso. Employers are required to keep a record of accidents for this purpose. There is no longer a requirement to report occupational injuries that result in. Accident book accident folder, accident report book. If the employer chooses to use their own accident recording system paper or electronic it must capture the same. Qualicare accident record book for sale online ebay. Information on how the health and safety department uses your details in relation to the data. Gdpr compliant businessworkplace accident report book. This is so that personal information from one form, isnt made available to anyone with access to the accident book.
Feb 05, 2018 full instructions on how to complete the online form is available on the accident system wiki. The traditional design of accident book allows other people to view personal details that have been entered from previous accidents. Astroplast accident report book fire safety store 5401012. Full instructions on how to complete the online form is available on the accident system wiki. No report or record in the accident book free legal advice. Information on how the health and safety department uses your details in relation to the data protection act can be found on the air wiki page. When sharing accident book records with anyone other the person detailed in the report, consider your data protection requirements. We have a vast range of fully compliant accident books that will. To comply with the data protection act 2004, each new record must be separated from the main book and kept confidential. This accident report book template is in fixed field format and contains macros. An accident report book should be considered an essential part of your business and its health and safety efforts. You must keep a record of injuries that happen to employees.
This accident report book has been redesigned to meet the regulations with individual accident report forms which can be removed and stored securely. The accident book bl 510 was introduced to meet the requirements of the data protection act dpa. This accident report book should be used to monitor and control the individual accident reports. Enables compliance with reporting of injuries, diseases and. Report dhss accident book with record torn out and retained by the linked centre. Accident report form accident report form with free downloads. The accident book is designed to support users in being gdpr. Contains useful guidance notes for completion of records. This gdpr compliant first aid accident report book is a5 in size and is the ideal size for fitting into a first aid kit. Accident book for recording incidents in the workplace. The accident book also contains information on the recording of accidents for employees, employer and the selfemployed, as well as guidance on the reporting of injuries, diseases and dangerous occurrences regulations riddor. Accident report and record book templates from simply. The completed accident records must, as required by data protection legislation, be kept securely by the duty holder.
Your question about when it would breach the dpa is firstly you need the ip to agree to the data being held and therefore available for others to read. In all of the above instances, an accident book record helps clarify exactly how the accident happened and who was at fault. You shouldnt need to change your accident report form, but as under gdpr you must, at the time you collect their personal data, inform individuals of your purposes for processing the data, your retention periods and who it will be shared with, it may be a good idea to include this on the accident book. All accidents in the workplace or in schools must be recorded in the accident book, and the simple form layout of this book allows individuals to effectively record accidents and incidents. Data national highway traffic safety administration nhtsa. Using the body map you can select the injured areas. Enables compliance with the data protection act 1998 and gdpr. Mar 27, 2020 see details and exclusions accident report book, hse compliant, data protection 1998, riddor watch sold by jaxfirstaid 808 99. This is so that personal information from one form, isnt made available to anyone with access to the. Basically it allows individual records to be removed and stored confidentially. Fully compliant with the data protection act dpa of 1998, the accident report book enables the efficient reporting of accidents in the workplace. This accident reporting awareness course is designed to explain the principles and best practices behind accident reporting. This a4 sized accident book contains 53 perforated forms that can easily be removed from the accident book and filed to maintain privacy at all times, in compliance with the data protection. This is in clear breach of the data protection act.
The accident book contains guidance on the reporting of injuries, diseases and dangerous occurrences regulations 1995 and the health and safety firstaid regulations 1981. The form should be completed as soon as possible after the occurrence. Employers must provide accident books which conform to the requirements of the data protection act 1998. This is in clear breach of the data protection act, whose primary concern is to protect personal information, ensuring it is not misused in any way. It should be retained separately from the dhss accident book for data protection act purposes.
Name of person who had the accident or injury, name of person filling in the form, details about the accident itself, any medical treatment given, next of kin of accident or injury victim, signatures, employee use areas, data protection for gdpr. Accident report book injury record book injury report. The accident report book a legal requirement used for the record keeping of all accidents and injuries in your company. As a result an accident book or some equivalent means of recording accidents is needed. If organisations wish to keep accident reports longer than three years, a simple step is to anonymise these reports so. Any business that employs 10 or more people must change their accident book to the new design by 31st december 2003. Gdpr first aid accident record book uk safety store.
Both the 2012 and 2018 versions provide an approved format for recording accident information. The accident book complies with the data protection act, helping to ensure that accident recording is complying with data protection law. Contains information for employee, employer and the selfemployed. This includes how to obtain a copy of your accident as well as guidance on the reporting of injuries, diseases and dangerous occurernces regulations 20 riddor. Contains 40 perforated record sheets that can be removed and filed upon completion. Accident books, the law, and how to complete them haspod. Ensure your company is compliant with the health and safety first. The accident book is an essential document for employers and employees, who are required by law to record and report details of specified workrelated injuries and incidents.
The report book contains perforated forms, each being designed for the reporting of an individual accident. Accident, injury, incident report log templates for ncr. A legal requirement if you have 10 or more employees, these hse accident books are compliant with new gdpr requirements, the dpa, riddor and hse guidelines. A report may need to be made to the linked centres insurers depending upon their requirements. Accident report books hse spec tear off detachable pages. Print out this document and then multiple copies of the two page accident report sheets and place in a file. New edition with tear out section for data protection compliance. Mini medics first aid and defibrillation for children. Accident records health and safety executive northern ireland. This new hse compliant gdpr compliant accident record book reflects the new general data protection regulations gdpr requirements of may 2018. Gdpr compliant businessworkplace accident report book a4.
The accident book and records must be stored in a safe place for 3 years. This collins accident book is a must have for all workplaces as it helps organisations compile with current uk legislation. Each accident report form should then be kept according to data protection legislations and, should the need arise, the book should then be made available to those that require it and are permitted to see it. Accident and witness report form diocese of sheffield. The new report wizard will guide you through the simple steps when logging a new report. Enables compliance with reporting of injuries, diseases and dangerous occurrences regulations 20 riddor enables compliance with all requirements of the social security administration act 1992. Accident report book pad containing 50 copies of accident record forms. Perforated pages allows them to be removed to comply with the current data protection act requirements. Accident records health and safety executive northern. The accident book has tear out pages so the accident book holds no details other than the overall number of reports as each one is numbered. The accident report book is a vital document to store in todays modern workplace. This newstyle book is available now and employers must be using it by 1 january 2004. In order to comply with the data protection act 1998, personal details entered in accident books must now be kept confidential. In order to comply with the data protection act 1998, personal details entered in accident books must now be kept.
See details and exclusions accident report book, hse compliant, data protection 1998, riddor watch sold by jaxfirstaid 808 99. The accident book fully satisfies the requirements of the data protection act. By law every business must record accidents to employees and visitors. The data protection act stipulates that all personal information entered into accident books must be kept confidential. Make sure that the completed record sheet is stored away from the book and that the storage complies with data protection regulations. Learn why prompt accident reporting is important to health and.
Complies with all requirements of the social security administration act 1992 and data protection act 1996. I wondered if, given that an accident report book bi150 is now legislation, a case could be reopened because both my techers union and management. As well as keeping records in the accident book, the law says you must notify and report some injuries and deaths arising from accidents at work under the reporting of injuries, diseases and dangerous occurrences regulations 1995 riddor. Online accident book hse and riddor compliant, accident and incident reporting made easy.
Accident book, a4 accident reporting safety first aid. Safety first aid group a4 accident reporting book data protection compliant 53 forms 4. One accident report sheet per page, perforated for easy filing in compliance with the data protection act. Regulations riddor 20 and should be completed in addition to the statutory accident book. All accidents at work must be recorded in an accident book. Redesigned to reflect the eu general data protection regulation. The accident book also contains information on the recording of. Steroplasts hse and gdpr compliant accident reporting book, a must have for any business, its the law. The new accident book i have has a bit on it that says, the person who has had the accident should sign and date if they have not filled in the book as confirmation that they agree the accident recorded is a true and accurate record. Accident book bi 510 2018 edition health and safety. These logs should then be stored away in a safe place to be compliant with data protection laws.
Make sure that the completed record sheet is stored away from the book and that the. Firstly, you need to get your hands on the new accident report book. The new accident book i have has a bit on it that says, the person. Ensure your company is compliant with the health and safety first aid regulations. The pages of the accident book should be removed once completed. It includes guidance and advice on the logging of accidents and also recent changes to the law. Seat belt use in 2016 overall results hs812351, seat belt use in 2016 reached 90. Where an individual has consented to disclosing their information, you can share the following with health and safety representatives. Learn why prompt accident reporting is important to health and safety improvement in your workplace. From 2020 schools in england will be required to teach basic first aid and cpr as part of the curriculum. Protrainings europe ltd cannot be held responsible for noncompliance, please. This collins accident book complies with the data protection act 1998 and enables organisations to record all workplace accidents as required under ec law. Accidents and near misses accident book first practice.
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